TECHNOLOGY SOLUTIONS
Technology solutions will offer fundamental improvements to your systems and operations, delivering efficiencies and ultimately will help shape your patient and staff care.
Supplier: Focus Telecommunications
Focus Group is an award winning business solutions provider, delivering scalable and powerful services across voice, mobile, data and IT communications.
- “I want to say how impressed I am with Andrew Rumsey, who is our account manager at Focus. He is so responsive to emails and always helpful. It’s all too easy to complain when things don’t go to plan so I wanted to flag this up as he really does give great service.”
Cheryl Webster, Support Services Manager, Treetops Hospice Care
Landlines
Features
- Reduced costs & disaster recovery
- Fraud protection
- Business continuity plan
- Voice Over IP Technology
- The right call reporting solution for critical services
- Desktop control
- Unified communications
- Latest network technologies
- Flexible contracts & leasing options
Benefits
- Offers value & savings without compromising on quality of product or service
- Protect your business from fraud
- Agreed & implemented at the start of any new agreement to give confidence in continuity
- Keeps critical lines open 24/7
- Supports remote working and all services required
- Makes patient, relative & supplier contact data easy to find
- Intuitive, easy to use tools & features
- Confidence that systems are up to date systems
- Gives you choice in what’s right for your organisation
Mobiles
Features
- 2G/3G/4G/5G network coverage across the UK
- Shared data plans
- Mobile Device Management (MDM)
Benefits
- Bespoke mobile solutions provided
- Access to all the national networks
- No overspend charges
- Full control of all assets
Internet
Features
- Focus Group work with 12 different Internet Service Providers
- Fibre Ethernet ensures you receive 100% of service bandwidth
- 24/7 fault reporting & managed routers
- Secure network centrally managed in the cloud
- Improved cyber security
Benefits
- Guaranteed best price & service delivery
- You can rely on a stable internet connection
- Round the clock fault monitoring & escalation service both in-house & with supply chain
- Connects all sites together
- Gives confidence & peace of mind in security of internet connection
IT & Cyber Security
Features
- Focus Cyber Protect
- Vulnerability scanning
- Network inventory
- GDPR health check
- Leading Phishing Simulation platform
- Access to library of templates
- Dark web reporting
- Cyber essentials
Benefits
- Helps prevent ransomware attacks
- Up to date report of IT estate rights & permissions
- Full data liability report in easy to digest format
- Contact with Data Protection Officer (DPO) keeps you compliant
- Keeps system secure by giving staff up to date training & reports
- Keeps training up to date and relevant to your organisation
- Real-time validated data
- Ensues compliance against cyber attacks
CCTV & Security
Features
- People Heatmaps
- Motion plotting
- Crowd notifications
- Contact tracing with face search
Benefits
- Identifies locations prone to crowding, enhancing cleaning & sanitation
- Real-time motion helps understand where to monitor activity
- Instant alerts when cameras detect activity in frame that meets or exceeds a predetermined threshold
- Ability to search footage to match against people’s faces – even wearing masks – allows detection of potential affected individuals to stop the spread
To find out more contact Andrew Rumsey
IT Managed Services
Supplier: CT
CT provide managed IT support services, with packages available to provide everything needed for proactive outsourced IT solutions.
Features
- Annual free strategic review of your business with a focus on technology, how it is used and how it could be used to improve operations
- Choice of IT support packages- two levels of IT support package
- Bespoke managed service plan
- Support in selecting the most relevant package of support for your organisation
Benefits
- Regular review and refinement of your requirements allows you to focus on your core business without having to worry about technical problems
- Choose a level of support which is right for your organisation – in respect to price and service level
- Fills any gaps for strategic IT or technical expertise requirements to give you back the time to focus on your business objectives
- Each solution is tailored to the individual organisation’s requirements and not limited by a fixed cost model
To find out more contact Gavin Turnbull
Supplier: embracent Ltd
embracent is a technology consultancy that helps organisations make sense of technology, delivering technology and digital advice and services that includes strategy, implementation, data and insight and intelligent automation. They provide pragmatic advice to help clients make good technology decisions and avoid expensive mistakes.
- "Working with embracent has been a real lesson, in the art of the possible. Things that we thought would be unachievable or just far too complex have been proven to be really easy when you’re working with people who have the know-how and the right skills".
Matt Corbishley, Ashgate Hospicecare
Features
- Technology and digital strategy
- IT operating model
- Maturity assessment against leading practice
- Future enterprise architecture design
- Options for change, roadmap development
- Systems specification and selection
- Technology programme and project management
- Independent quality assurance
Benefits
- Clear digital roadmap aligned to business outcomes and bought into by senior stakeholders
- Focus on pragmatic options that deliver rapid benefits and a fast ROI
- Enhanced patient and customer experience delivered through digital
- Independent and agnostic options appraisal and vendor selection
- Risk based approach to technology change
- Client-side advice to secure the benefits of technology change
- Knowledge transfer to client teams
- Experience from CIO/CFO/CTO leaders in technology, consulting and software vendors
Data and Insight
Features
- Data strategy toolkit using 14 lenses
- Rapid assessment of data quality and insight
- Step by step plan to unlock data to provide actionable insight
- KPI’s and analytics across clinical, commercial, operations, donors & finance
- Development of dynamic analytics capabilities and dashboards
Benefits
- Informed decision making for future care planning and delivery
- Reduced time taken to prepare information and performance results to support urgent business decisions
- Improved data quality and governance
- Consistent outputs to improve trust, whilst removing the need for manual effort, duplication or reconciliation
- Agile decision making through informative, interactive self-service dashboards
Automation and RPA (Robotic Process Automation)
Features
- Automating manual and repetitive processes
- Targets process pain points
- Use of Gartner magic quadrant RPA and Machine Learning tools
- Lean and Six Sigma approach to remove waste
- Business case development
- Proof of concept
- User acceptance, training and knowledge transfer
- Managed service provision
- Third party licence management
- Automation Centre of Excellence
Benefits
- Lower cost in support functions, enabling resources to be redirected to patient care
- Rapid return on investment (ROI)
- Improved customer/patient engagement and satisfaction
- Fewer errors or mistakes, reducing time and rework, decreased processing times
- Employees focus their time managing exceptions
- Improved process compliance and audit trails
- Ability for employees to make better and more consistent decisions
- Constant benefits realisation
To find out more contact Chris Beeley
Retail EPOS Systems
Supplier: WIL-U
Tablet-based charity shop technology including EPOS and Gift Aid systems. Purchased on a fixed monthly subscription that includes software, hardware, warranty and technical support.
Features
- Only pay for what you use & no capital outlay
- Fixed monthly subscription cost
- Control centre, back-office management software linking POS & Gift Aid systems
- Wil-U POS plug in & go easy installation
- System for gift aid sign up & processing
- All donor data is backed up in cloud based storage
- Wil-U stock monitoring
- Connect gives you the ability to advertise latest campaigns, events, donations drives etc.
Benefits
- Hardware servicing, replacements & software updates all included
- Offers real-time reporting & quick & easy to understand overview of sales & gift aid performance
- Easy for staff & volunteers to pick up and use in just a few minutes
- Easy to use system increases gift aid sign ups & boosts gift aid revenue
- Simplifies Gift Aid submission without taking a percentage
- Take care of legal requirements
- All records securely stored
- Effectively manage new goods, increase oversight of stock levels & organise shops better for increased sales
- Update content quickly & easily. Increases marketing reach, supporter engagement and reduces printing and paper costs
To find out more contact Stuart Watts
HR Systems
Supplier: Ciphr
Ciphr Connect is designed to provide a frictionless people management experience across the entire employee lifecycle. Choosing a single provider of HR, payroll, recruitment and learning solutions will help you attract, engage and retain employees and volunteers more effectively.
Features
- Supports complete employee lifecycle
- Integrates with rostering & scheduling systems
- Customised to your organisation’s brand
- Secure access to your people data on any device
- Ciphr Academy provides training, online content, bespoke coaching & an online user community
- Nominal fee for volunteer licenses
- ISO14001 environmental certification
Benefits
- Improves data accuracy and integrity
- Transfer people data securely
- Excellent connectivity between new and existing solutions reduces administrative burden
- Increases employee engagement and creates an improved user experience
- Means you can quickly and easily access information at anytime or location
- Users have tools and knowledge to maximise benefits of platform
- Simple and easy to find solutions that seamlessly integrate and compliment your Ciphr Connect platform
To find out more contact Stephen Spires
Supplier: Iris Cascade HRi
Online integrated HR platforms to support members across the lifecycle of employees and volunteers. Built in systems to manage payroll, training management, recruitment and more.
- An intuitive cloud-based HR Platform, with integrated Payroll, Recruitment, Training Management and more designed to manage employees and volunteers.
Features
- Fully integrated HR & Payroll software managing employee & volunteer data
- Integrates with third party time and attendance systems (including rostering)
- Live, interactive, secure & reliable platform
- Powerful reporting tools
- Customisable data screens & reports
- Free volunteer licences and learning and development webinars
Benefits
- Simplicity of an outsourced payroll function without the laborious data entry
- Unique user-friendly integration to Payroll
- Rental option available which removes upfront cost and allows Hospices to budget
- No additional costs for volunteer licenses or to keeping your employees up to date with L&D
To find out more contact Lauri Cronvall
Supplier: Iris Financials
IRIS Financials is an industry-leading unified ledger system that improves the speed and accuracy of your reporting. By providing powerful data at the click of a button, IRIS Financials lets people across your hospice make the decisions that matter – in real time. There’s no time-wasting reporting process; just access the data, then act.
- Our move to Iris Financials has resulted in significant improvements to our processes, saving hours of time for the finance team here at St Catherine’s Hospice. As a small team, it is important that as many processes as possible are automated and repetitive manual posting of transactions is minimised. Iris Financials has done away with messy inter-company postings, allows us to drill down to a purchase or sales invoice with ease from any part of the system, and has enabled us to automate the posting of many regular monthly transactions. The implementation of the system has speeded up our reporting timeframe, and ad hoc reporting is easy to do.
Sue Clemson, St Catherine's Hospice
Features
- A ‘unified ledger’ structure with multiple analysis dimensions and unlimited user defined fields.
- SORP compliant reports ‘out of the box’ for statutory accounting, plus bespoke donor, funder and trustee reporting.
- Inbuilt rules and events engine to replicate and automate manual calculations or processes.
- Two-way integration with other IRIS products or third-party applications.
- Automate purchase order and invoice workflows with PS Purchasing, IRIS’ web-based electronic purchasing platform. Streamline supplier invoice handling with IRIS Invoice Matcher’s intelligent OCR functionality.
Benefits
- Total flexibility. Organise, present and analyse your data in your way and according your needs.
- The reporting process is simplified. Easily identify the income each fund generates, and the expenditure associated with it.
- Reduce your month end close by days. VAT returns are quicker and easier to prepare.
- All your financial and organisational data in one place. Import, export and transform multiple data formats from multiple sources.
- Process and spend control is improved. Invoice handling is up to 71% faster, costs are reduced by as much as 80%. Total process visibility is achieved with advanced analytics.
To find out more contact Lauri Cronvall
L&D System
Supplier: Ciphr
Ciphr LMS (Learning Management System) makes it easy for you to create, deliver and manage engaging online learning activities that enable and support the development of your people. Ciphr award-winning cloud based LMS is designed to help you deliver and manage online employee learning as quickly as possible and can scale to meet even the most complex requirements. Its intuitive and modern interface makes it easy for staff to choose the materials most relevant to them, or complete pre-defined learning journeys. Ciphr LMS is available as a standalone solution or can integrate fully with Ciphr’s people management software to deliver outstanding experiences for both learners and L&D and HR teams.
- “It is very important that our people understand how much we invest in their development. We present the training data annually to the organisation and the details that are held in Ciphr make developing that presentation simple. We can show trends graphically to make the information easy to digest for everyone. Post-training evaluation questionnaires provide us with valuable feedback from candidates so we can revise our programmes where necessary.””
Features
- A single, self-service platform for all learning and administration of learning content
- Configurable homepage
- Visual learning journeys/programmes
- Calendar functionality for booking onto and managing workshops
- Gamified elements – such as leader boards, badges, and certificates
- Can host a range of content types including eLearning modules, quizzes, PDFs, PowerPoint presentations, webinars, and videos
- Rules engine and notification templates to automate workflows
- Skills analysis assessment tools
- Social learning functionality – including a knowledge base, discussion groups, and mentoring
- Suite of baseline reports to track and manage learning
- Progress and analytics dashboards
- Optional partner eLearning content
- Bespoke content development services
Benefits
- Provides a single hub for all your L&D resources
- Flexible delivery of multiple training formats for personalised, blended learning
- Host resources you’ve created and developed in-house, as well as training modules that have been created by external providers
- Option to work with expert content designers to create bespoke modules
- Supports personalised, visual learning journeys to make learning engaging and easy to follow
- Easily track who has completed mandatory and voluntary training activities
- View interactive content, complete online courses, earn badges and book face-to-face training
- Comprehensive reporting functionality to analyse, helping you make more informed decisions about L&D strategy
- Customisable branding and interface that supports your employer brand
- Scalable solution that grows with you as your organisation develops
- Available as an integrated or standalone LMS solution
To find out more contact Steven Spires
Online Rota System
Supplier: Block of Code
The Online Rota System is a staff rostering solution designed to address the unique staffing challenges within Hospices. Offering both an off-the-shelf solution for rostering, reducing staff management overhead, alongside the option to access powerful customisation, the Online Rota System fits around your requirements and processes, rather than requiring you to adapt to the system. An intuitive user interface makes the system easy to use regardless of technical ability and can be accessed from any device with a connection to the internet.
Features
- Accommodates annual leave and shift requests, including rolling shift patterns & system updates automatically
- Calculates total staff hours weekly
- Timesheets automatically generated based on existing rota data
- Interacts with existing HR systems
- User friendly interface includes management signoff
- Key metrics visible at a glance – colour-coded daily establishment vs actuals
- Bank shifts automatically generated with capability to generate ad hoc banks shifts
- Management have full visibility of staffing levels
- Bank shifts are automatically updated as they are picked up
- Only pay for the staff working for you
Benefits
- Rota is updated immediately so information is always up to date and saves time by reducing repetitive tasks
- Easier to track any time owed and easily identifies shortfalls
- Saves time & reduces error as removes staff input – this service is Free of charge exclusively for HQP members
- Fits with your existing requirements and processes
- Customisation to suit your organisation and provide access to management, HR and Finance
- Gives a full picture of rota to enable easy resource planning
- Staff can pick up bank shifts in 1 click, 40% filled in first hour. System automates shortfalls in rota – freeing up time for patients
- System allows for management input whilst removing time consuming repetitive tasks
- Live picture of rota data always available
- 12 month rolling contract gives you ultimate flexibility and the ability to financially plan based on staff numbers