HQP are proud to welcome Block of Code as one of their newest supplier partners. The idea behind Online Rota System was born from speaking to a family member who worked at a Hospice and realising that they could do something to make the rostering system run far more smoothly.  

A solution to suit your needs 

The challenges of managing staff rotas can be hugely time-consuming and take away staff from vital patient and family care. With the flexibility to provide an off-the-shelf solution or include customisation, Online Rota System reduces staff management overhead, ensuring the systems fits your requirements and processes, rather than the other way round. 

The interface is intuitive and easy to use, enabling any team member to start to use it easily, as it can be accessed from any device with an internet connection. Annual leave, shift requests, rolling shift patterns and bank shifts all become simple and easy to manage, with the ability to see numbers of hours worked immediately. Colour-coded daily updates show key metrics at a glance, with the option for details to be adjusted based on the needs of a department or a particular role. 

Ease of timesheet management 

Timesheets are generated automatically based on existing rota data without needing to be created by staff and can be signed off with a single click. There is the ability to automatically create bank shifts if required or add bank shifts as required. Bank shifts can be picked up in one click, which dramatically increases the rate bank shifts are picked up, with over 40% picked up within the first hour. The system simplifies the process of timesheets and payroll for the finance team as the data provided is so accurate. 

Ensures management have full visibility of staffing levels. 

Reducing repetitive data administration work allows senior management to concentrate on other tasks. With staff hours totalled on a weekly basis and the ability to track any time owed across rotas, shortfalls can easily be identified. It’s possible to build in responses to staffing requests against business policy which is a more equitable outcome for staff and safeguards against shortfalls in staffing capacity. 

With the ability to export annual leave information and timesheets to other HR, Payroll or external systems, Online Systems Rota is fully compatible with other systems so there are no concerns with integration. If you want to find out more about how to sign up, please contact Katy Evans-Skinner directly at [email protected] or fill in our contact form here and someone will get back to you within 48hours. 

 

If you are an HQP member who would like to find out more about the e-rostering system please contact Partnership Manager, Katy Evans-Skinner.

If you’re interested in becoming an HQP member please contact us here and see how we could help save your organisation money.